Quad Cities Convention & Visitors Bureau Job Opening

The Event Manager serves as assistant to the Sales and Marketing Department.  This position is responsible for a variety of support services for the entire sales department.  Event management includes working directly with and between the CVB Sales Team, Client's Contact Person, Booked Property(s), and any other relevant personnel associated with the booked event.

Reports to:  VP, SALES

Detailed Duties and Responsibilities:

EVENT MANAGER

• Assists Sales Manager by taking over sold event
  • Immediately introduced to client as point of contact for event needs and production
  • Initiates and leads local organizing committees (LOC) for events.
  • Schedules monthly (or as necessary) planning meetings for LOC.
  • Assists client with maximizing event attendance
  • Plan and execute events.  Including vendors, logistics, and municipal requests.
  • Assists with creating, maintaining and overseeing established budgets
  • Facilitates rebate process before hotels are listed, and keeps track for collection.
  • Maintains D3000 traces for event production
  • Coordinates servicing necessary for event.  Delegates to Servicing as appropriate.
  • Creates history of the event through requesting, submitting, retrieving, and filing of Evaluations and Room pickups.

• Assists Sales Manager in sponsorship sales and grant writing for events. 
  • Creating sponsor activation proposals
  • Tracking and fulfilling sponsorships
• Establishing a good relationship with sponsors through communication and follow up.

• Liaison with CVB marketing staff
  • Generates ideas for marketing event
  • Works with marketing department to enhance attendance at events.

• Prospects for new events that can produce revenue for the CVB