July 11, 2011 - Ballet Quad Cities is looking for an Administrative Assistant that is an energetic, amicable, and highly organized individual who will provide key support to the BQC Executive Director, BQC Professional & Artistic Staff, and the BQC Board. S/he will work independently and directly with with multiple team and committee members. She or he should be a professional in her or his own right, and will be a strong voice for Ballet Quad Cities in the community that many donors and prospective donors will encounter. This individual will receive training and will have the opportunity to learn about endowment fund development and the world of philanthropy, arts, and arts administration.

Duties and Responsibilities:

• Provide executive-level support as required by the BQC Executive Director.
• Assist the Executive Director in planning meetings, events and performances.
• Manage accounts payable and payroll.
• Mail out invitations, thank you letters, and mailings otherwise specified for BQC by Executive Director.
• Prepare any materials needed for meetings or events.
• Prepare reports and statistical reports, as required.
• Update the BQC website & use such social networking tools as Constant Contact and Facebook to promote BQC events and performances.
• Maintain files, database, calendars, and hard-copy files.
• Record the assignment of donors and prospects into the database.
• Maintain accurate records of contacts in the database.
• Serve as a liaison between professional staff, other departments, donors, and prospective donors.
• Provide logistical support for projects and special events.
• Perform other duties as assigned.

Qualifications:Advanced written and spoken (English) communication and administrative skills; excellent telephone manner.

• Computer literacy including MS Office products: Word, Excel, Outlook, Power Point; experience with mail-merges and with customer or donor databases.  Experience with Publisher encouraged.
• Exceptional time-management, planning, and administrative skills.
• Ability to organize and prioritize workload.
• Demonstrate high level of diplomacy, sound judgment, and discretion when dealing with donors, volunteers, and community professionals.
• Combined four years of full-time work experience and/or higher education.
• High degree of energy, self-motivation, and flexibility.

The applicant will enjoy the benefits of a part-time job with focus on arts administration and will get to work with an amazing group of people!

Please contact the studio at 309-786-3779 or send your resumes in to Joedy Cook, Executive Director, at jcookballetqc@sbcglobal.net to inquire about the position.